Youth Policy Institute

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Human Resource Coordinator

Human Resource Coordinator

Job ID 
# of Openings 
Job Locations 
Human Resources
Job Type 
Regular Full-Time

More information about this job


Under general direction of the Human Resources Manager, the HR Coordinator will perform a variety of clerical functions in support of the Human Resources department; has extensive dealings with the public, staff and hiring managers


  • Facilitate all aspects of employee information, help maintain accurate records, coordinate and conduct on-boarding sessions, produce offer letters for new hires, rehires and changes.
  • Coordinate scheduling of new hires for on-boarding; communicate to new hires what items are needed from them upon hire.
  • Conduct I9 employment verifications for all potential new hires and collect relevant documentation.
  • Input and ensure timely transmission of new and rehire employee data, resignations and terminations within our payroll system.
  • Provide payroll with pay change information in a timely manner; assist payroll to help resolve pay discrepancies regarding changes (pay rate/salary, job title, benefit deductions, etc.) processed into payroll system.
  • Receives and responds to mail and telephone inquiries regarding particular employee employment status, earnings, etc.
  • Interact daily with people over the telephone and face-to-face and will be required to provide prompt, courteous service, responses to inquiries, etc.
  • Assist with posting jobs on YPI website as well as outside recruiting sites, track all postings.
  • Reviews forms for appropriate required information, format and approval signatures.
  • Maintain personnel files according to federal and state compliance guidelines.
  • Must be diligent with following-up with all prospective new hires and rehires.
  • Prepare offer letters in advance and issue to new hires, rehires and changes.
  • Work closely with fellow department staff, hiring managers, etc.
  • Process employee files (hardcopy and electronic).
  • Assist with badge preparation.
  • Performs filing duties daily.
  • Audit employee files.
  • Handle other duties as assigned.


  • High school diploma or equivalent
  • At least one year of progressively responsible clerical experience in an HR Department.
  • Record-keeping experience
  • Experience with HRIS systems (ADP PayXpert, HRB and Time & Attendance) (Paychex, HRO and Time and attendance)
  • General knowledge of various employment laws and HR practices
  • Knowledge of modern office practices, procedures and equipment; record-keeping techniques; operation of a computer and assigned database and software systems (MS Word, Excel, PowerPoint, Internet)
  • Effective written and verbal communication skills; strong presentation skills; must be comfortable delivering presentations to small or large groups
  • Telephone techniques and etiquette
  • Proper English usage, grammar, spelling, punctuation and vocabulary
  • Strong interpersonal skills using tact, patience and courtesy at all times
  • Excellent data entry skills, accuracy
  • Ability to clearly explain rules, regulations, policies and procedures
  • Maintain high level of discretion/confidentiality; maintain records and prepare reports
  • Establish and maintain cooperative and effective working relationships with others
  • Plan and organize work; ability to perform many tasks at once, prioritize, manage deadline-driven projects, be detail-oriented, highly organized
  • Ability to travel between various office locations and/or school sites as needed
  • Ability to interact with all levels of management and maintain a high level of confidentiality
  • Ability to work well independently as well as part of a team
  • Must be committed to the mission of the organization
  • Must be flexible and able to adapt to changing priorities
  • Must have access to reliable transportation for some travel between sites.  If applicable, will be required to provide proof of current California driver license, acceptable driving record (via current DMV H-6 printout), and liability auto insurance. 

Physical Demands

  • Employees in this position must have the ability to:
    • Sit for extended periods of time
    • Enter data into a computer terminal, operate standard office equipment, and use telephone
    • See and read a computer screen and printed matter
    • Hear and understand speech at normal levels and on the telephone
    • Speak so that others may understand at normal levels and on the telephone
    • Stand, walk, and bend over, reach overhead, grasp, push, pull and move, lift and/or carry up to
    • 25 pounds to waist height

Monday through Friday, 9:00 a.m. to 5:30 p.m.