Youth Policy Institute

GEAR UP Manager

Job ID
# of Openings
Job Type
Regular Full-Time


The Youth Policy Institute is currently seeking an experienced supervisor to manage a staff of school coordinators, college access advisors, and tutors in the Los Angeles Promise Zone GEAR UP program at 16 Middle and High Schools. GEAR UP stands for Gaining Early Awareness and Readiness for Undergraduate Programs, and is federal grant through the US Department of Education that follows students with programming from their 6th grade year to their first year in college.  The group of GEAR UP schools are a combination of charter, pilot, and traditional LAUSD schools located in the Los Angeles Promise Neighborhood and Promise Zone, whose mission is to transform these communities with a continuum of cradle-to-college-and-career services. Working in collaboration with the GEAR UP Director, the GEAR UP Manager will train, coach, and manage staff, as well as evaluate grant outcomes and objectives. 
Program is funded by the U.S. Department of Education. Responsibilities may include but are not limited to:


Program Implementation and Staff Management:

  • Manage implementation of LAPZ GEAR UP program at district, partner, and charter schools.
  • Track grant outcomes and lead team to implement strategies that will lead to successfully meeting all grant outcomes.
  • In collaboration with the GEAR UP Director, establish relationships among school administrators and liaison to communicate needs, progress, and feedback.
  • Coach and support site-based School Coordinators and College Access Advisors to:
    • Plan, implement, and support all program components to meet GEAR UP goals (student and parent workshops, field trips, family events, small group advising, guest presentations, in- and after- school tutoring, etc.).
    • Monitor and evaluate program progress.
    • Collect, enter, and reflect on data.
    • Maintain match documentation records for personnel time and effort and facilities.
  • Support the Academic Manager and Academic Coordinator to:
    • Hire, place, and train in- and after-school tutors based on school need.
    • Conduct observations and feedback sessions.
    • Ensure tutors are collecting, entering, and reflecting on data.
  • Conduct regular staff meetings, site visits/check-ins, and observations of all programmatic elements to share updates, problem solve, and provide coaching to staff members.
  • In collaboration with the GEAR UP Director, provide and seek professional development opportunities for site staff to ensure appropriate support is provided to GEAR UP students and families.
  • Facilitate/coordinate GEAR UP partner meetings to share best practices across school sites and stakeholders.
  • Engage in local and national efforts to raise awareness and market the successes and impact of GEAR UP programs.

Data Management and Evaluation:

  • In collaboration with the Research and Evaluation team and GEAR UP evaluator, identify tools and procedures to ensure that appropriate data is gathered to demonstrate a successful program.
  • Review, verify, and utilize data to ensure that program goals and benchmarks are met while problem solving with staff to overcome challenges.
  • Complete department, agency, and federal reports as required.

General Management, Administration and Operations:

  • Attend and participate Manager/Supervisor meetings as a part of the Community School Impact team and fulfill agency responsibilities as it relates to being a Manager.
  • Work closely with Human Resources and the GEAR UP Director as it relates to hiring, onboarding and clearances, and termination.
  • Ensure that all staff follow and are compliant with all federal, state and local laws as it pertains to labor and other employment laws.
  • In collaboration with the Administrative Program Coordinator, ensure that staff is able to access program supplies and held accountable to purchasing/accounting procedures.
  • Collaborate with other YPI departments to ensure that services are aligned and integrated from a participant and stakeholder perspective.
  • Follow and refine systems and protocols for collecting all required paperwork at it pertains to service delivery, compliance, partner MOUs and contracts, and match documentation.
  • Conduct full-time staff evaluations and provide ongoing feedback to employees throughout the year.
  • Support the overall training and recruitment effort of staff as needed.
  • Travel to other office, work and school sites throughout Hollywood and Pacoima.
  • Other duties as assigned.


  • Bachelor’s degree in education, social services, psychology, or a related field of study; Advanced degree or certification preferred.
  • California Teaching, PPS, or Administrative Credential preferred.
  • 2+ years experience working with California Community College and/or University Admissions requirements.
  • 2+ years experience working in a supervisory/management position required.
  • Experience in the coordination of professional development for secondary school staff.
  • Experience working with student/youth support programs and service.
  • Excellent verbal/written communication, organization, and time management skills.
  • Knowledge of Common Core State Standards.
  • Understanding of requirements, policies, procedures and overall program guidelines of GEAR UP preferred (training will be provided).
  • Proficient in Microsoft Office365 applications, Microsoft Word, Excel and online data input software.
  • Must pass a criminal background check (Livescan fingerprinting), with both the Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI), prior to beginning employment.
  • Must present proof of negative Tuberculosis skin test (Mantoux) prior to beginning employment dated within 60 days.
  • Must have access to reliable transportation to travel between work sites.  If applicable, will be required to provide proof of current California driver license, acceptable driving record (current DMV H6 printout), and current liability auto insurance.


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