Youth Policy Institute

Gear Up School Coordinator

Job ID
# of Openings
Job Type
Regular Full-Time


The Youth Policy Institute is currently seeking a full-time GEAR UP School Coordinator for its GEAR UP program. GEAR UP stands for Gaining Early Awareness and Readiness for Undergraduate Programs, and follows students with programming from their 6th grade year to their first year in college.  The group of GEAR UP schools are a combination of charter, pilot, and traditional LAUSD schools located in the Los Angeles Promise Neighborhood and Promise Zone, whose mission is to transform these communities with a continuum of cradle-to-college-and-career services.
The GEAR UP School Coordinator will be responsible for the coordination and direction of programs and services at partner GEAR UP schools, which will benefit students, parents and community members. The School Coordinator will work at school sites and support the GEAR UP students through coordinating services, The GEAR UP Coordinator will lead and supervise all  on-site tutors, provide student support, including workshops, small group and 1-on-1 meetings, planning and executing college visits, and providing outreach and services for families to ensure early college awareness.
Program is funded by the U.S. Department of Education. Responsibilities may include but are not limited to:


  • Manage day-to-day operations of the GEAR UP program and provide oversight for the streamlining of program functions.
  • Work with students, school personnel, and families to address barriers to learning and college access and coordinate appropriate services and referrals.
  • Develop school-college partnerships and attend advisory board meetings to create comprehensive strategies for increasing college-going rates among low-income youth.
  • Establish vertical teams to develop a support system for targeted students and to ease the transition between middle school, high school, and college.
  • Develop and/or conduct training for staff, students, parents, and teachers regarding the GEAR UP program.
  • Collaborate with site administrators, teachers, partners, and GEAR UP Manager to coordinate activities and assure effective program delivery.
  • Act as the main point of contact between staff, teachers, counselors, principal, and GEAR UP Manager.
  • Keep track of GEAR UP program participation, grades, attendance, discipline.
  • Monitor student/family participation in GEAR UP programs.
  • Facilitate and/or  lead coordination of all site GEAR UP activities.
  • Maintain documentation relating to staff performance issues; provide guidance to staff as needed.
  • Train and supervise GEAR UP tutors while providing support, coaching, and feedback while ensuring tutors meet professional, school, and program standards and expectations.
  • Conduct and manage performance evaluations on a yearly basis.
  • Follow program protocols and maintain accurate records as it relates to documenting personnel and facility in-kind match contributions.
  • Lead, direct, coordinate and monitor programs and activities.
  • Facilitate ongoing communication between service providers, teachers, parents and students for increased service access.
  • Ensure that adequate progress is made towards meeting grant indicators and objectives.
  • Generate and maintains a school program plan that outlines all school programs which will help meet grant indicators and objectives.
  • Facilitate parent and student workshops, as needed.
  • Maintains constant communication with GEAR UP Manager as it relates to program progress, successes and/or challenges. 
  • Coordinate college field trips.
  • Coordinate the collection and input of evaluation data used to measure program effectiveness of services and outcome measures.
  • Organizes and attends various school meetings and other outreach and grant related events (program culminations, press events, open houses, community events, etc).
  • Communicate tutoring concerns to Academic Coordinator and GEAR UP Manager around in-school placements, partner teacher assignments, and professional development needs.
  • Collect, review and submit timesheets by the deadline.
  • Completes data entry of student and parent information on service tracking database.
  • Travel to meetings, school meetings, and trainings as scheduled and required.
  • Adhere to workplace safety guidelines.
  • Evaluate work site for safety concerns to minimize workplace injuries.
  • Make recommendations for workplace safety.
  • Report workplace injuries via appropriate forms.
  • Implement YPI policies and procedures.
  • Handles other duties as assigned.


  • Bachelor degree plus 2 years minimum experience in community, social/human service, public school system and/or volunteer work.
  • Experience working with youth development, college/career access, youth academic enrichment and family support programs preferred.
  • Experience working with community partnerships and collaboratives.
  • 1 year supervisory experience required.
  • Strong verbal and written communication skills.
  • Strong facilitation skills.
  • Ability to engage youth in activities and coaching conversations.
  • Self-starter, organized and detail-oriented.
  • Ability to exercise discretion and independent judgment.
  • Ability to work effectively as a team member.
  • Ability to multi-task under, meet strict deadlines and work under time pressure.
  • Experience working with individuals of diverse ethnic backgrounds.
  • Familiarity with the San Fernando Valley and Hollywood area resources.
  • Bilingual Spanish preferred.
  • Strong computer skills and a complete knowledge of Microsoft Office (Word, Excel, Access, PowerPoint).
  • Professional demeanor and strong interpersonal skills.
  • Must pass a criminal background check (Livescan fingerprinting), with both the Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI), prior to beginning employment.
  • Must present proof of negative Tuberculosis skin test (Mantoux) prior to beginning employment dated within 60 days.
  • Must have access to reliable transportation to travel between work sites.  If applicable, will be required to provide proof of current California driver license, acceptable driving record (current DMV H6 printout), and current liability auto insurance.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed